SAP SuccessFactors H1 2021 Employee Central Release Updates

Interested in what’s new for Employee Central for H1 2021? There’s quite a few enhancements! In this quick blog we run through the major release updates that caught our attention the most.

As of April 9, 2021, SAP has released the documentation for the H1 2021 release.  The preview release will be April 16 and the move to production will be May 21st.  You can view the full set of documentation in the What’s New Viewer here. For full details on the release cycle, check out the SAP SuccessFactors official product updates blog here.  New to the release process? For tips on how to manage a release, check out our blog here

Qualtrics Integration

Increasing the integration between Qualtrics and SuccessFactors has been a priority for SAP – we’ve seen multiple integrations across modules and now there’s a few more for EC. SAP has added 4 email survey integrations based on intelligent services to trigger in the below events:

  • Employee Rehire
  • First Time Manager
  • Transition from Individual Contributor to Manager
  • Transition from Manager to Individual Contributor

These surveys can be very insightful to find out if employees are comfortable in their new roles and identify where they might need help!

BizX Talent Integration / Succession Data Model

Integration with the BizX Talent side of SuccessFactors has also been improved. In particular, SAP has made it possible to run a full HRIS sync (that pushes data from EC to BizX) based on individual user ids.

In addition, they’ve made it easier to view what the HRIS mapping looks like in the Manage Business Configuration Screen with an overview screen of all of the mappings in one location. Previously you had to dig through all of the fields individually to find this information! Check out the screenshot below:

Overview of HRIS Sync Mappings

Admins can also now export the Succession Data Model and Country/Region_specific Succession Data models from Admin Center (previously only partners could do this in provisioning). Simply give the new permission “Export Succession Data Model or Export Country-Specific Succession Data Model” permission and you’ll get access to the screen shown below:

New Export Succession Data Model Screen

These enhancements help make the integration between employee central and the talent modules more clear cut.

Business Rule Scenarios

Multiple new business rule scenarios are now available that allow you to:

  • Configure cross-entity rules triggered from a source entity with changes executed on the target entity
  • Calculate Full Time Equivalent for a user
  • Create business validations / raise alert messages for HRIS elements

These enhancements contribute to the ongoing effort to increase the flexibility and robustness of business rules.

SAP Integration

If you sync your HRIS data with SAP, you’ll be happy to know there are 10 enhancements to this integration including:

  • A comparison tool that compares configuration between EC instances
  • An enhancement considering the purging status of ERP communication data while replicating employee communication data from EC
  • The ability to select specific foundation objects by object ID ad choose log or list view when viewing the Foundation Object Transfer Report
  • In Define Employee Data Settings for EC instance, the field names have been changes to “Standard Mapping (PERNR)” and “Standard Mapping (CP)” for clarity
  • The Enhanced Work Schedule Rule Transfer Report was updated with a new BAdi to maintain the external code of work schedule rules
  • Better data replication that considers purged data
  • Replication of inactive employees that were terminated in EC before the full transmission start date
  • Sample contract elements (IT0016) content
  • Replication of OM data infotypes even when relationship data (IT1001) can’t be replicated
  • Organizational assignment data that was marked as status “Failed” will change to “Outdated” once the next replication job runs

These enhancements help to make the interface more robust and reliable for customers wishing to replicate employee data to on-premise SAP.

Global Benefits

Enhancements and automations came to the global benefits functionality as well. Let’s take a quick look at these:

  • When an employee has a job change that affects their benefits eligibility, this can now trigger an intelligent service event to create or update benefit enrollments
  • When benefit master data changes, a new automatic enrollment job now exists to handle creating and updating enrollments
  • A new pension / retirement savings plan type has been introduced called “Workplace” that offers additional contribution options

Once again, we see how the system continues to provide helpful automations and features to make this functionality more simple and robust to use.

Reporting

Custom fields are now allowed in story reports. The fields can be seen within the query designer.

Conclusion

The SAP SuccessFactors Employee Central product continues to grow and become increasingly more robust! This does not represent all of the enhancements in the H1 2021 release – only the highlights we found most compelling. Check out the What’s New Viewer here for the complete list of enhancements.

See this great article for useful information on how to prepare for a SAP SuccessFactors Regular Release.

Contact info@worklogix.com for any assistance supporting and implementing your SAP SuccessFactors Modules, or download our support services brochure.

H2 2020 SAP SuccessFactors – Employee Central New Features and Enhancements.

SAP SuccessFactors has some exciting new features for your Employee Central. They can be found in detail here (S-User ID required).  Filter on Solutions for Employee Central to review all of the latest changes. Under the Description for each, you can click on ‘See More’ to see screenshots and detailed information.

Highlighting some of the interesting points on the new features and the Enhancements released in H2 2020 Employee Central.

Lets drill down based on the configurational type Universal, Admin opt-in and Admin opt-out.

New Features added with the configuration Type: Universal

  1. Using any mobile browser, Enrolments and claim employee benefits can be done.
  2. Using changeWfRequestApprover, you can change the approver of a workflow step through API, apart from the Manage Workflow Requests tool.
  3. The duration to pull the data from the Employee Central CompoundEmployee API fields last_modified_on or snapshot_date is limited to a maximum of 3 months.
  4. Moving all the hire-related permission settings into one category “Manage Hires” is more efficient while granting access to HR admins and managers.3
  5. Delete assignments/ Edit dates within a temporary work schedule assignment is now available with regular work schedule pattern.
  6. To trigger the workflow, new business scenario: Trigger Workflows option is available under the Employee Central Core category on the Configure Business Rules page.
  7. New Day View includes cross-midnight absences and planned working times for Team Absence Calendar. Employees/ managers can view absences and planned working times. 45

    New Features added with the configuration Type: Admin Opt-in

    • Qualtrics surveys with Benefits to get feedback from your employees when they add a benefit during a cart-based enrollment action, such as for New Hires, Rehires, or the Company Open Enrollment process.
    • Simplified process for sending a survey in an email.
      • Intelligent Services events to send employee information to Qualtrics, so that you can send a Qualtrics survey via email to them when they are assigned to concurrent employment.
      • Intelligent Services events to send employee information to Qualtrics, so that you can send a Qualtrics survey via email to them when their manager changes.
      • Intelligent Services events to send employee information to Qualtrics, so that you can send a Qualtrics survey via email to them to find out why they’re leaving the organization.
    • Customized Configuration of New Hire:

    You can create templates where you specify only the blocks needed for the type of employment you are hiring for, meaning that you can add, remove, and rearrange the order  of the blocks as well as add standard and custom MDF objects to the configuration.

    https://help.sap.com/doc/62fddbd651204629b46bbccbabf886ba/2011/en-US/7c87858cc3384c67b5cb923587005502.html

    • New Job option ‘ Create or Update Benefit Enrollments for Employee Master Data Changes’ is available to process the records of the employees who have changes in their master data.  Existing ‘Benefits Auto Enrollment Job’ processes runs for all the employees even when there are no changes as per the eligibility rule.

    Rules must be configured for the master data objects maintained in the benefit eligibility.

      • Create Benefit Tracker for Employment Info Changes ()
      • Create Benefit Tracker for Employment Info Changes with Effective Date ()
      • Create Benefit Tracker for Personal Info Changes ()
      • Create Benefit Tracker for Personal Info Changes with Effective Date ()
    • Custom data block ” Live Profile User Information” can be added to your People Profile to display and manage additional information about contingent workers. Not required to import data using Employee Central Imports or OData APIs to modify information that’s not available on the contingent worker’s profile.
    • Address Validation: Added validation mapping for all address fields for Brazil and Belgium. Legal entities in Brazil and Belgium are required to store the addresses of employees and their dependents in a way that is legally compliant.
    • Local Version of Ghana and Suriname includes National ID, Personal Document Types, Personal Information, Job Information, Disability Information, Dependents Information, Home Address and Corporate Address.
    • Added a new option to allow the data replication when employees are flagged for a payroll correction run (Matchcode W).

    2

    • Now, configure the Internal Job History block in the People Profile as a read-only to view a summarized version of an employee’s job history at the company. Based on the rule scenario configured, job history for an employee will be displayed and only visible to the HR Admin.

    1

    • Accruals Transfer date can be adjusted automatically in the following scenarios:
      • Unauthorized leave
      • Leave without pay

    https://help.sap.com/doc/62fddbd651204629b46bbccbabf886ba/2011/en-US/50252735bfe84d8cbd606df49d604432.html

    New Features added with the configuration Type: Admin Opt-Out

    Work Permit Importing on Centralized Services – Now validation is based on the business keys to ensure their uniqueness, adopt the Full Purge mode, and import data based on user ID, instead of person ID. The shift from the legacy approach to this new one to importing work permits improves data quality and reduces maintenance costs.

    https://help.sap.com/doc/62fddbd651204629b46bbccbabf886ba/2011/en-US/47e77878716b49369d31534ca3c642bf.html

    Enhancements in H2 2020 Release:

    1. Filter option has been enhanced on the OData Entities: Custom string fields’ custom-string1, custom-string2, and custom-string3 can be included in the filter while querying the Employee Central OData APIs PerPerson and EmpEmployment.
    2. Integration of Position Management with SAP Fieldglass: No manual effort of creating and attaching a business rule to map fields. When you create an  Fieldglass requisition from position organization chart, the entire position object is now passed to SAP Fieldglass.
    3. Enhancements to the Deduction Start Date: Options in the Deduction Start Date field is changed across benefit types. The options available for the Deduction Start Date field are 
      1. As of Enrollment Effective Date
      2. Always Next Pay Period
      3. Next Pay Period Based on Pay Check Issue Date.
    4. Event Reason drop down field is introduced while Hiring or Rehiring Contingent Workers.
    5. ‘onChange Rules’ can be executed across blocks when an employee is transferred within your organization using the Manage Pending Hires tool. You can also trigger changes based on rules set for fields across blocks. For example, when there’s a transfer leading to a change in the company code, the pay group is changed based on ‘onChange’ rules in your instance.
    6. Scheduled job belonging to Off Cycle Event Batch and Employee Data Imports are cancelled if there are at least 100 failures reported within a span of 90 days.
    7. The rules ‘check_Bank_Uniqueness,  validateMainPaymentMethod_PaymentInfo and proposeIBAN_PaymentInfoDetails’ are being removed from the pre-delivered content for Payment Information. 
    8. To have more accurate address data for customers in Thailand, new fields are added and existing fields are modified.
    9. Administrators can configure a rule function to split advance leave payment across fiscal years.
    10. NAF Office Number Home Address information is removed due to a requirement change in Norway. Removed the <Region> field from the Home and Corporate Address content because this is not required in address content for Norway.

    See this great article for useful information on how to prepare for a SAP SuccessFactors Regular Release.

    Also, check out this interesting article about the Job Profile Builder. 

    Do you need help implementing or supporting your SAP SuccessFactors Modules?  Contact info@worklogix.com for assistance, download our support services brochure, or visit https://www.worklogix.com/implementation.html for additional information.

     

    1H 2020 SAP SuccessFactors – Employee Central Features

    SAP SuccessFactors Employee Central has come out with several enhancements and features for 1H 2020. All of the latest enhancements can be found here (S-User ID required). Scroll down to the ‘What’s New Viewer’ to review the changes.

    Filter on Solutions for Employee Central to review all the latest changes. Under Description, click on ‘See More’ to see screenshots and detailed information.

    This post will be highlighting some of the top enhancements & features:

    1. Show Full Name in History Pages

    Users previously had difficulty finding out who made the change solely by their user name in the History page. But now SuccessFactors has made it easy for users by showing the full name of the person who made the change along with the user name in the “Last modified” field of the “History section” for the below pages:

      • Job Information
      • Job Relationships
      • Compensation Information
      • Personal Information
      • Dependents
      • Addresses

                image-5

    1. Synchronize Data from Work Order to Job Information

    Manual steps has been reduced – Yes!! Manual steps are no longer required in updating the job information of contingent workers when there is a change in their work order.

    Now Synchronization is automatic between the work order and job information for the common data of contingent workers.  This can be achieved by creating a business rule while adding a new work order or modifying an existing work order.

    Detailed Information can be found here: Click Here

    1. Check Tool for Contingent Workforce Management

    New checks have been created to help users identify and resolve potential configuration and data issues with the contingent workforce management application.

    To save time and effort, a few checks have been added to highlight issues related to application configuration and contingent worker data along with resolution tips to help users resolve them by themselves.

    Detailed Information can be found here: Click Here

    1. Export and Import of Corporate Data Model Information

    The Corporate Data Model can be now be imported and exported from the Admin center. Users can incorporate their changes in the exported XML and import them back in from the Admin Center.

    This includes Country or Region-Specific Corporate Data Model. This removes the need to do the Import/Export of the CDM on the provisioning side.

    Detailed information can be found here: Click Here

    1. Rule Contexts During Import

    Now while importing a data model, the original values of the rule contexts will be preserved. Previously when users imported a data model by default, all rule contexts were reset to Yes.

    Detailed information can be found here: Click Here

    1. Accept or Reject Auto Delegation Requests

    SuccessFactors has now offered the chance to users whether they wish to accept or reject delegation request. Users can now respond to auto delegation requests on a new tab called “Delegation Requests for Me”. Workflows are delegated to them only when they have chosen to accept the request.

    Detailed information can be found here: Click Here

                     image-3

    1. Specify Start Time and End Time of Auto Delegation

    Delegators will now be able to choose a period for the auto-delegate to remain effective. Users have the option to choose the start date and end date when they configure the delegation.

    During the specified period, the workflows will be triggered automatically for the delegates to approve. When the “end date” has been reached, the auto delegation feature will turn off automatically and hence no manual work is required to turn it off.

                                          27-08-2020 4-38-17 PM

    1. Customizable Key Details on the My Workflow Requests Page

    An enhancement has been made to include the custom key details for workflows in the “My Workflow Requests (Advanced To-do)” page.

    Now workflow decisions can be made by seeing the summary without having to open the workflow detail page for position workflows.

    Detailed information can be found here: Click Here

    1. Time Sheet Custom Fields are now supported for the iOS and Android Mobile Apps

    The SAP SuccessFactors Mobile apps now support the following Time Sheet custom fields: Date, Boolean, Number, Decimal, and String.

    This feature creates better alignment between the iOS and Android Mobile apps and the web application.

    1. New Rehire Event Reason for Replication of Employee Master Data

    A new event reason has been created that supports the scenario where an employee is rehired after termination. Job information records will be extracted from the rehire date with PSEUDO_REHIRE event reason.

    Do you need help implementing or supporting your SAP SuccessFactors Modules?  Please Contact info@worklogix.com for assistance, download our support services brochure, or visit https://www.worklogix.com/implementation.html for additional information.