Worklogix Blog

Month: June 2023

  • 1H 2023 SAP SuccessFactors Learning Management System Updates

    Major updates are as follows:

    Receive Reminders of Learning Assignments in Microsoft Teams

    In Teams, the SAP SuccessFactors app sends adaptive cards to its bot chat on the following occasions:

    • Employees have learning assignments due in the next 30 days.
    • Managers have a learning assignment to approve.

    On the cards, they can view details about the learning assignment or take quick actions of approving or declining.• Instructors
    Learning Administrators can make the rest of their necessary currency changes through the Admin UI.
    Learning objects with currencies that can be updated using the Admin UI, found under Finance:
    • Prepaid Accounts
    • Coupons
    Learning objects with currencies that can be updated using the Admin UI, found under References ->
    Physical Resources:
    • Materials
    • Custom Resources
    • Equipment
    • Facilities
    • Locations.

    Learning Integration with Talent Intelligence Hub

    • A new automatic process job, Attributes Synchronization is scheduled to run daily to synchronize attributes from Talent Intelligence Hub to SAP SuccessFactors Learning. You can change this default schedule period only after the integration is complete.
    • Existing Capabilities Synchronization and Competency Connector – SF are disabled, and you can’t schedule recurring jobs.
    • You can use the new entity, Attributes from the Learning Activities menu to view the synced attributes and its associations.
    • In the Talent Intelligence Hub integrated tenant, the legacy Competencies entity doesn’t appear in the menu by default. However, if necessary you can edit the visibility of this entity.
    • You can refine your search using the new search field, Attributes on the items, programs, and tasks search pages.
    • If the proficiency rating scale isn’t configured in Center of Capabilities, rating in SAP SuccessFactors Learning receives a default five-point proficiency level scale. This configuration applies only to customers who are migrating from Center of Capabilities. The default proficiency level scale is configurable. However, you can’t modify this scale after you enable Growth Portfolio in your tenant.

    Role-Based Permission Prerequisites

    • You have the Edit Competency and View Competency permissions to access the Attributes page.
    • You have the Edit Attributes Synchronization automatic process permission to access the Attributes Synchronization page.
    • You have the Search Security Domain permission to modify the security domain of the Attributes Synchronization job and the Edit Competency and View Competency permissions to run the job.

    What’s Changed

    How It Looks Now

    In an integrated tenant, the Learning Activities menu includes a new entity, Attributes.

    In an integrated tenant, a new search field, Attributes appears on the items, tasks, and programs search pages. We included only the program search page in this section.

    How It Looked Before

    In a preintegrated tenant, the Learning Activities menu had the Competencies entity.

    In a preintegrated tenant, the Competencies field appeared on the items, programs, and tasks search pages. We included only the program search page in this section.

    Enhanced Course Home

    • Managers can use the Register Others action on the Class Details page to register their employees for a class and they can use the Assign to Others action on the Item Details page to assign an item to their employees.
    • Managers can view Program details and Curricula requirements on the employee’s view. Viewing Item Details isn’t available to managers from the employee’s view.
    • Users can add a comment to the approver when submitting an approval request for a course that has an associated price.
    • Administrators can associate attributes with items. Users will see a terminology change in the Course Home experience, the Competencies tab name is now updated to Attributes for all users. A link to details on this terminology change is provided in the Related Information section at the bottom of this page.
    • Users can edit Special Requests for a class registration until the registration closing date, or until the start date of the class if a registration closing date wasn’t defined.
    • Administrators can configure instructional messages that display when users register for a course that has a price.
    • When a user launches a course from a program, they’re returned to the Program Details page after completing or closing the item. They can also navigate back to the program at any time by using the navigation at the top of the page. Users see Program instead of Library and can select the link to return to the Program Details page.

    If a user chooses the Disagree option when viewing AICC content, a message displays to inform them that they won’t receive credit and provides the option to cancel and make a different selection or to continue and not receive credit.

    Removal of Free-Form Email Sender From Send Email Notification

    We’ve removed the Free-form option from the Send email notification from field for the Send Email Notification Tool on the Application Administration page. If your environment was configured to use the Free-form option, it has been updated to the default Admin option. As a result of this change, administrators can no longer enter an ad hoc email address in the From field of the Send Email Notification page.

    For the Send Email Notification Tool, the Free-form sender option has been removed from Learning Administration  System Administration  Configuration  Global Application Settings  Mail.

    As a result of this change, you can no longer enter an ad hoc email address in the From field of the Send Email Notifications page. You can access this page from several places in the application, for example: Learning Administration  People  Users  Actions  Send Email Notification.

    We’ve removed the ability for administrators to send email notifications from ad hoc email addresses to enhance system security.

    Unsupported Platform Native Logins Warning and Report

    We added a monthly warning message for administrators that appears when a platform user native login has occurred during the last thirty days. To help identify platform user native logins, we also added the ability to download the Unsupported Platform Native Logins Report from the Environment page in SuccessFactors Learning.

    The warning message (outlined in red below) now appears to administrators monthly upon login if a platform user native login has occurred during the last thirty days. The new warning will appear in addition to the Native Login Deprecation warning if applicable.

    To help identify native logins, we’ve added the Unsupported Platform Native Logins Report, which returns a list of Platform users who have accessed Learning through Native Login. You can download this report from System Administration  Environment  Download  Unsupported Platform Native Logins.

    We added the Unsupported Platform Native Logins Report and warning message so you can identify users who are authenticating through native login instead of Platform.

    Audit Information For Assessments

    We’ve added audit information for user-taken assessments. You can now create change audit reports that include create, update, and delete audit information for the following:

    • Quizzes
    • Quiz Answer Choices
    • Quiz Questions
    • Quiz Objectives
    • Exam Settings

    We’ve added audit information for assessments to meet compliance requirements for our customers.

    Deprecation of Copy User

    Deprecation Details

    The Copy User menu item will be removed from the following page: Learning Administration  People  Users  Actions  Copy.

    The copy user functionality will be deprecated because it is an artifact of Plateau products and does not work correctly in SAP SuccessFactors Learning.

    Webex Meeting Center REST API Support for Virtual Learning

    SAP SuccessFactors Learning now supports REST APIs for Webex Meeting Center. We also now support Webex Control Hub.

    Webex has deprecated their XML-based API solution for Webex Meeting Center. We delivered these features in order to continue providing virtual learning capabilities for our customers who use Webex as a VLS vendor.

    Configuration Requirements

    • You have enabled the vleEnabled setting(Learning Administration  System Administration  Configuration  System Configuration  LMS_ADMIN  vleEnabled=true).
    • You have downloaded the webex_rest configuration file in Support Downloads.
    • With this update, your existing Webex configuration file can no longer be used for virtual learning sessions where Webex Meeting Center is the vendor. In order to continue using Webex Meeting Center, you must create a new VLS configuration file in Learning (System Administration  Configuration   VLS Configuration).

    Purge Data of Integrated External Learners from HXM Suite

    You can now purge data of all integrated external learners from HXM Suite using the Upgrade Center after the migration to SAP Cloud Platform Identity Authentication Service (IAS) is complete.

    If you perform the Purge Integrated External Learners upgrade from Upgrade Center, all integrated external learners and their associated data are permanently removed from the system and cannot be recovered.

    Here is a screenshot where you can perform the upgrade.

    We provided this upgrade so that customers can run a full purge of all integrated external learners data.

    To Learn More

    Overall there are 35 items being changed or enhanced in this release for LMS and we didn’t cover every detail here.  For more information, What’s New Viewer here.

    Do you need help managing your SuccessFactors Release cycles?  Email info@worklogix.com or download our support services brochure to see how we can help!

  • Considerations when Implementing SuccessFactors Compensation or Variable Pay before Employee Central

    Considerations when Implementing SuccessFactors Compensation or Variable Pay before Employee Central

    Over the past few months, we have been asked from customers about considerations of going live with SuccessFactors Compensation (or SuccessFactors Variable Pay) before implementing Employee Central.

    Below are the main considerations when doing so:

    • Configuration –  The configuration of the module is largely the same whether implemented with EC or not.  That said, some retrofit would be needed if deployed earlier than EC.
    • Data –  Decisions on certain data definitions (e.g., Location, Division, and Department) are needed regardless of deployment.  If implemented within a non-EC environment first, those foundational decisions would need to be made at that time.
    • Automation – Components such as eligibility and manager changes are heavily dependent on data updates. If deployed as non-EC, automation may lag depending on the frequency of data update.  
    • Employee/Planner Experience – the employee experience will be the same to the end users regardless of deployment approach
    • “Publish” – At the end of the process, an EC-enabled template provides automatic updates to employees’ pay-related information.  For non-EC, the data would be exported to Excel/CSV for an upload/update to the source system. (If your HRIS system is SAP HCM, there are some standard integrations you can implement. Check out the SAP Help link here.
    • Compensation Statement – Compensation statements can be issued regardless of method. They will look-and-feel the same.

    Do you need help implementing or supporting your SAP SuccessFactors system?  Contact info@worklogix.com for assistance, download our support services brochure, or visit https://www.worklogix.com/implementation.html for additional information.

     Worklogix partners with clients to plan, configure, develop and integrate HR products and custom applications. We have assembled a global team with years of experience implementing HCM solutions. Our team is dedicated to understanding your business challenges, helping you leverage your technology and implement solutions that deliver results.